Kickr CodeMania Privacy Policy

Last Updated: 21 August 2026

KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED ("KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED," "we," "our," or "us") is committed to protecting your personal information and respecting your privacy. Kickr CodeMania is a hackathon and innovation platform/initiative operated by KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED. References to "Kickr CodeMania," "the Platform," "we," "our," or "us" in this Privacy Policy refer to KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED in connection with the Kickr CodeMania platform, events, programs, websites, and related services. This Privacy Policy explains how we collect, use, disclose, retain, and safeguard personal information when you access or use Kickr CodeMania and its related services (collectively, the "Services"). By accessing or using the Services, you acknowledge that you have read and understood this Privacy Policy.

1. Who This Policy Applies To

  • This Privacy Policy applies to individuals and organizations interacting with Kickr CodeMania, including:
  • Visitors: Individuals browsing our public website or platform.
  • Participants / Innovators: Individuals registering for hackathons, competitions, innovation challenges, hiring challenges, or other programs hosted or facilitated through Kickr CodeMania.
  • Organizers / Partners: Organizations collaborating with KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED to host, sponsor, manage, or support hackathons, innovation programs, competitions, or related initiatives.
  • Mentors, Judges, Speakers, and Guests: Individuals participating in an official capacity in Kickr CodeMania events or programs.
  • By using the Services, you agree to this Privacy Policy and any applicable Terms & Conditions governing the specific event or program in which you participate.

2. Information We Collect

2.1. Contact Information

  • When creating an account, registering for an event, submitting an application, or communicating with us, you may provide:
  • Full name
  • Email address
  • Phone number
  • Organization, college, or institution name
  • Designation or professional information
  • Information obtained through permitted social login providers, such as Google, GitHub, or LinkedIn
  • This information may be used for account creation, registration, communication, event administration, updates, and permitted marketing communications.

2.2. Profile Information

  • Participants may voluntarily provide:
  • Profile photograph
  • Short biography
  • Skills and areas of expertise
  • Project links and portfolios
  • Educational background
  • Professional experience
  • Social media or professional profile links
  • Preferences relating to hackathons, competitions, or innovation programs
  • This information may be used to create and manage your participant profile and facilitate participation in relevant programs.

2.3. Billing and Transaction Information

  • Where applicable, organizations, participants, sponsors, partners, or other users may provide:
  • Billing name
  • Billing address
  • Payment-related information
  • Tax information, where applicable
  • Payments may be processed through authorized third-party payment providers.
  • KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED does not store complete credit or debit card numbers unless expressly stated otherwise in accordance with applicable law and payment-provider requirements.

2.4. Hiring or Recruitment Challenge Information

  • Where Kickr CodeMania facilitates hiring hackathons, recruitment challenges, or similar programs, participants may provide:
  • Resume or CV
  • Phone number
  • Portfolio links
  • Graduation year
  • Skills
  • Certifications
  • Academic information
  • Professional experience
  • Other information specifically requested for the relevant program
  • Where applicable, such information may be shared with participating organizations, recruiters, or partners for evaluation, shortlisting, and selection purposes.

2.5. Hackathon Submission Information

  • For hackathons, competitions, and innovation programs, participants may submit:
  • Project title and description
  • Project files
  • Source code or repository links
  • Demo videos
  • Presentations
  • Team details
  • Supporting documents
  • Other information required for participation
  • Submission information may be made available to authorized judges, evaluators, event partners, and organizers for evaluation, scoring, verification, and result processing.

2.6. Automatically Collected Information

  • When you access or use our Services, certain technical and usage information may be automatically collected, including:
  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Pages visited
  • Time spent on pages
  • Navigation and interaction data
  • Referring URLs
  • Platform usage information
  • Error and diagnostic information
  • This information may be used for analytics, security, performance monitoring, debugging, marketing measurement, and improving our Services.

2.7. Cookies and Tracking Technologies

  • Kickr CodeMania may use cookies, pixels, tags, SDKs, and similar technologies for:
  • Essential platform functionality
  • Authentication and security
  • Personalization
  • Analytics
  • Performance monitoring
  • Advertising and conversion measurement
  • Marketing and remarketing
  • You may manage certain cookie and tracking preferences through your browser or other available controls.

3. How We Use Your Information

3.1. Provide and Operate the Services

  • We may use your information to:
  • Create and manage accounts
  • Process event registrations
  • Facilitate hackathons and competitions
  • Manage submissions
  • Conduct evaluation and scoring
  • Communicate event instructions and updates
  • Manage prizes, certificates, or rewards
  • Provide participant and organizer support
  • Manage event operations

3.2. Improve the Platform and User Experience

  • We may use information to:
  • Analyse platform usage
  • Identify and resolve technical issues
  • Improve features and functionality
  • Develop new services
  • Personalize content and recommendations
  • Improve event and participant experiences

3.3. Communicate With You

  • We may contact you regarding:
  • Registration confirmations
  • Event announcements
  • Deadlines
  • Schedule changes
  • Important instructions
  • Administrative notifications
  • Customer or participant support
  • Certificates, prizes, or rewards
  • Relevant promotional or marketing communications
  • You may opt out of certain marketing communications where applicable.

3.4. Safety, Security, and Legal Compliance

  • We may process information to:
  • Detect and prevent fraud
  • Maintain platform security
  • Investigate misuse or unauthorized activity
  • Protect users and our Services
  • Comply with applicable laws and regulations
  • Respond to lawful requests from government or regulatory authorities

3.5. Marketing and Analytics

  • We may use analytics and marketing technologies to:
  • Measure campaign performance
  • Understand user engagement
  • Improve marketing effectiveness
  • Deliver relevant communications
  • Conduct remarketing or advertising activities
  • Analyse trends and user interactions
  • Where required by applicable law, we will obtain appropriate consent or provide applicable opt-out mechanisms.

4. Sharing and Disclosure of Information

  • We do not sell your personal information as a standalone data product.

4.1. Event Organizers, Partners, Judges, and Evaluators

  • Information relevant to your participation may be shared with authorized organizers, event partners, judges, mentors, evaluators, recruiters, or participating organizations for:
  • Evaluation and scoring
  • Shortlisting
  • Recruitment or selection
  • Event administration
  • Communication related to the program
  • Prize or reward distribution
  • Verification
  • Reporting and operational requirements
  • The extent of information shared may depend on the requirements of the specific event or program.

4.2. Service Providers

  • We may engage trusted third-party service providers for:
  • Cloud hosting
  • Website and platform infrastructure
  • Email and communication
  • SMS and authentication
  • Payment processing
  • Analytics
  • Marketing automation
  • Customer support
  • Security and monitoring
  • Such providers may access personal information only as reasonably necessary to provide services on our behalf and subject to applicable contractual and legal obligations.

4.3. Legal and Regulatory Requirements

  • We may disclose information where reasonably necessary to:
  • Comply with applicable laws
  • Respond to valid legal processes
  • Comply with court orders
  • Respond to government or regulatory requests
  • Investigate fraud, security incidents, or unlawful activity
  • Protect the rights, property, or safety of KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED, our users, or others

4.4. Business Transfers

  • If KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED undergoes a merger, acquisition, restructuring, sale of assets, or similar business transaction, personal information may be transferred as part of that transaction, subject to applicable law and appropriate privacy protections.

5. Your Rights and Choices

  • Depending on applicable law, you may have rights to:
  • Access your personal information
  • Request correction or updating of inaccurate information
  • Request deletion of your information, subject to legal or operational requirements
  • Withdraw consent where processing is based on consent
  • Opt out of certain marketing communications
  • Manage applicable cookie preferences
  • Exercise other rights available under applicable data-protection laws
  • Requests relating to personal information may be submitted through the contact details provided on the Kickr CodeMania website.

6. Data Retention

  • We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:
  • Provide and maintain the Services
  • Administer events and programs
  • Complete evaluations and selections
  • Distribute prizes, certificates, or rewards
  • Maintain necessary business and operational records
  • Comply with legal, regulatory, accounting, or reporting obligations
  • Resolve disputes and enforce agreements
  • Hackathon or competition submission information may continue to be accessible to authorized organizers, judges, or participating organizations after an event where reasonably required for evaluation, reporting, portfolio, or other legitimate purposes, subject to the applicable event terms.
  • When information is no longer required, we may delete, anonymize, or securely archive it in accordance with our retention practices and applicable law.

7. Data Security

  • KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED takes reasonable measures to protect personal information against unauthorized access, alteration, disclosure, misuse, or destruction.
  • Depending on the nature of the information and Services, these measures may include:
  • Secure cloud infrastructure
  • HTTPS/TLS encryption
  • Access controls
  • Authentication and authorization mechanisms
  • Monitoring and security measures
  • Vulnerability assessments
  • Firewall and infrastructure protections
  • Internal access restrictions
  • However, no method of transmission or electronic storage is completely secure. Users are responsible for maintaining the confidentiality of their account credentials and should avoid sharing passwords or sensitive login information.

8. External Links and Third-Party Services

  • The Services may contain links to websites, platforms, applications, or services operated by third parties.
  • KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED does not control the privacy practices of these third parties and is not responsible for their policies or practices. We recommend reviewing the privacy policy of any external service before providing personal information.

9. Children's Privacy

  • Kickr CodeMania is not intended to knowingly collect personal information from children in circumstances where such collection is prohibited by applicable law.
  • Where participation by individuals below the applicable age of consent is permitted for a specific event or program, the relevant event terms, consent requirements, and applicable laws will apply.

10. Changes to This Privacy Policy

  • KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED may update this Privacy Policy periodically to reflect changes in our Services, business practices, technologies, or applicable legal requirements.
  • The "Last Updated" date at the beginning of this Privacy Policy indicates when the policy was most recently revised.
  • We encourage users to review this Privacy Policy periodically. Continued use of the Services following an update may constitute acceptance of the revised Privacy Policy to the extent permitted by applicable law.

11. Contact Us

  • If you have questions, concerns, or requests relating to this Privacy Policy or the handling of your personal information, please contact:
  • KICKR TECHNOLOGY SOLUTIONS PRIVATE LIMITED
  • Platform / Initiative: Kickr CodeMania
  • Email: hello@kickrcodemania.com